Financial Assistant/Grants Monitor

Opening Date: September 2, 2016

Closing Date: Continuous

Job Description: The applicant shall work under the general supervision of the Executive Director and work closely with Fiscal Director and Area Agency on Aging Administrator monitoring the financial performance of active grants and contracts. Provide updated reports to verify the proper distribution of resources and funds. Prepare reports; and perform related tasks as necessary. The financial assistant will also be responsible for the following activities of the Old Colony Planning Council:

1. Maintenance of accurate records of all financial transactions with the Department of Elder Affairs such as Grant Awards; partial payments received on authorized activities, and, reports of expenditures by sub-grantees.
2. Preparation of invoices and maintenance of records for submission the Department of Elder Affairs.
3. Preparation of quarterly reports on all Title III sub-grantee awards to the Department of Elder Affairs.
4. Preparation of monthly financial reports concerning Title-III expenditures; monitoring expenditures related to authorized sub-grant amounts; assuring proper documentation is submitted for amounts billed by sub-grantees.
5. Preparation of monthly volunteer transportation program checks for signature by Council officers.
6. Prepare Notice of Grant Awards (NGAs) for all sub-grants.
7. Preparation of all materials and reports for AAA Audit.
8. Maintains familiarity with the requirements of contracts and applicable state and federal regulations and statutes.
9. Evaluates internal control and accounting procedures for consistency with generally accepted accounting principles.
10. Providing administrative, procurement, and grant compliance services.
11. Provides back-up assistance to the Fiscal Manager for Accounts Payable and Payroll on an as needed basis.
12. Processes contracts, amendments, and requests for payments to the Council.
13. Provides access to contract documents/records/files and continues to maintain, organize, and update information.
14. Carry out such duties, research, data gathering, and other reporting assignments that may be directed by the Executive Director, the Fiscal Officer, and/or other contract Managers.

Recommended Qualifications:

1. Must have proficiency with Microsoft Excel, Word and Microsoft Office software and willingness to learn new systems and applications. Familiarity with accounts payable/receivable software desirable.
2. Strong organizational, computational, analytical and problem solving skills; and excellent verbal and written communication skills.
3. High quality administrative/organizational skills; strong attention to details and deadlines.
4. Ability to perform independently as well as part of a team.
5. Ability to maintain detailed and accurate records.
6. Thorough knowledge of basic accounting and financial record-keeping.
7. Bachelor's degree in Accounting or Business Administration required and five years of responsible experience in bookkeeping and/or accounting; accounts payable/receivable experience highly desirable.

Salary: Depends on Qualifications

This position is open until filled. Candidates must have legal authorization to work in the USA and a valid driver's license and/or the ability to arrange transportation to meetings in different parts of the region.

OCPC is an EOE/AA employer.

(This job description does not constitute an employment agreement between the employer and employee, and is subject to change by the employer as the needs of the employer and requirements of the job change.)